simple

We all want to experience those additional delightful perks when staying at a hotel, and there’s one sure way to bag a late check-out for free, and it’s all about timing

Checking into a hotel is a little slice of luxury, whether it’s for a quick city break or a rural escape in the countryside. So it’s no wonder that we want to make the most of every moment in our boutique abode or lavish room and take advantage of a late check-out, something you can often get for free. That’s if you know what to do, and believe it or not, timing is everything.

For several years, I worked as a hotel receptionist, managing room upgrades, check-ins, dinner reservations, special occasions, check-outs, and all the other guest perks that we could provide for free. One of which was a late check-out, and it became a frequent request. Even more so when guests have enjoyed cocktails in the hotel bar and need to vacate their rooms by 10am the following morning. But we wouldn’t and couldn’t hand out a free room update to everyone.

The housekeeping staff needs to access the rooms promptly so they can clean them all thoroughly before the next batch of guests arrives at 3pm, with time of the essence, particularly for Friday arrivals. This meant that we’d only allow a handful of late room check-outs each day, and there was a specific time to ask for the best chances of scooping one of these coveted perks.

Most guests would assume that asking for a late check-out on the morning of their departure was the best option. I can recall countless times when I’d receive a call from a guest at 9.55am asking for a late check-out, and most of the time my answer would be no. For one, it’s too last-minute, and there could be a guest checking into that specific room later that day. Secondly, by this time, I could have already dished out a few late check-outs to other guests, with no more wiggle room for any more, considering housekeeping time constraints.

So you need to plan ahead, and I don’t mean asking before you’ve even arrived. Instead, swing past reception on your way to dinner or afterwards on the way back to your room, the night before you check out. If you’re staying for a few days, wait until your last evening to ask for the request. This would always be the best time to hand out late check-outs, and I’ll explain why.

Typically, the reception desk is quieter in the evening, so staff have more time to handle requests and check the system to see how a late check-out can work in favour of the next day’s arrivals. They can check whether the room the guest has asked for a late check-out in has an arrival the next day; if not, a late check-out is super easy to offer. They can also check for any late arrivals into that room for the following day, move rooms around for the next arrivals, or simply check how many they’ve already dished out.

As mentioned, we would only offer a handful at a time, and the earliest we’d agree to a late check-out would be the night before their departure. Plus, room keys were not programmed until the morning of arrivals, so there’s a lot more flexibility in the evenings to move things around. It’s also worth noting that many hotels will prioritise requests from those celebrating a special occasion, so tick that box!

The worst time to ask for a late check-out is before you’ve even arrived at the hotel or checked into the room. There can be countless changes at hotels: reservations can be cancelled, people can switch rooms, and issues can arise, so it’s hard to predict what pressures the hotel might face to turn rooms around in time for the next arrivals. So always ask the night before you check out.

If you want to try your luck, you could politely request a late check-out on your booking notes. This way, the hotel will read it and deal with it appropriately and in their own time, most probably the night before. We would always do our best to meet requests, but sometimes our hands were tied. Just don’t ask when you check in, it’s the last thing on our mind to sort.

Do you have a travel story to share? Email webtravel@reachplc.com

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